January 4, 2006
CONSTITUTION OF THE ARLINGTON AMATEUR RADIO CLUB
We, the members of The Arlington Amateur Radio Club, wishing to
secure for ourselves the pleasures and benefits of Amateur Radio, do
constitute ourselves and enact this Constitution as our governing law.
It shall be our purpose to further promote the popularity,
good-will, recognition and respect of our hobby both within our
fraternalism and the Community, and to so conduct our Club meetings and
activities in a manner which will serve to the best interest of Amateur
Article I - Officers
Section 1. The Officers of the Club shall consist of a
President, a Vice-President, a Secretary, a Treasurer and an Activities
Section 2. The Officers of the Club shall be elected for a
term of one (1) year under conditions as set forth by the By- Laws.
Section 3. Vacancies occurring between elections must be
filled by appointment at the first regular meeting following the
withdrawal or resignation subject to the approval of the Membership.
Section 4. Officers may be removed from office by a three-fourths
vote of the Membership.
Article II - Membership
Section 1. All persons interested in Amateur Radio shall be eligible
to apply for Membership in the Club.
Article III - Dues
Section 1. The Club, by order of the By-Laws, may from time to time,
levy upon the Membership such dues or assessments as shall be deemed
necessary for the business of the Club.
Section 2. Non-payment of such dues or assessments shall be cause for
termination of Membership.
Article IV - Meetings
Section 1. The By-Laws shall provide for meetings both regular and
Section 2. At all meetings, both regular and special, one-fifth of the
Membership shall constitute a quorum for the transaction of business.
Article V - Amendments
Section 1. The Constitution or the By-Laws may be amended by a
two-thirds vote of the Membership.
Section 2. Proposals for amendments shall be submitted in writing at a
regular meeting and shall be voted on at the next regular meeting,
provided that all members have been duly notified of such.
Article VI - Rules
Section 1. All meetings, both regular and special, shall be conducted
under an informal manner except at such times when the proceedings
become involved. In that event, Robert's Rules of Order will be
ADOPTED this Fifteenth day of March 1994, by a majority vote of
those members present as witnessed by the signatures of the President
and the Secretary of The Arlington Amateur Radio Club.
Michael B. Callaham
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[Version as amended 2008-01-15]
BY-LAWS OF THE ARLINGTON AMATEUR RADIO CLUB
Article I - Offices
Section 1. The Club may have offices within Arlington County,
Virginia, as the Officers may from time to time determine.
Article II - Members of the Club
Section 1. Application for Membership shall be available to
any individual who displays interest in Amateur Radio.
Section 2. All applications for Membership shall be submitted
to any Officer of the Club wherein action shall be taken by majority
vote of those members present at the next regular business meeting of
Section 3. Each member of the Club shall receive a
Certificate of Membership, a copy of the duly executed Constitution and
By-Laws and shall have full voting rights.
Section 4. Certificate of Membership shall be in the form of
a non-transferable paper plaque stating "Member In Good Standing" with
the member's name and Amateur call, if any, and executed by the
President and the Secretary except that all members of record on or
before December 1, 1974 shall receive a certificate stating "Charter
Section 5. Any member may be removed from membership if the
best interest of the club is served thereby, provided that due notice
has been given to the Membership as provided in Article IV, Section 6
of these By-Laws.
Article III - Membership Fees
Section 1. All members of the Club shall be required to pay,
in advance, yearly dues, which are non-refundable and non-transferable.
Section 2. Membership dues shall be due and payable on January
1 of each year.
Section 3. All Membership dues must be received by the
Treasurer within thirty (30) days after due date or the member will be
deleted from the active rolls unless the Membership, by majority vote
of those present at the next regular business meeting following the
delinquent period shall vote otherwise.
Article IV - Meeting of the Club
Section 1. An annual meeting of the Membership will be held
during the month of November for the purpose of electing Officers and
for such other business as may come before the meeting. The term of the
newly elected officers shall run from December 1 of the current year
thru November 30 of the following year.
Section 2. General meeting will be held each month for the
purpose of transacting business, conducting programs of general
interest and promoting Amateur Radio.
Section 3. Should it be deemed necessary by the majority of
those members present at any meeting that a special meeting must be
called for any reason whatsoever, than all members of record must be
notified by mail of the time and place and reason for such a special
Section 4. Notice of all meetings, both regular and special
shall be transmitted by electronic mail to all members unless they have
indicated otherwise. The United States Postal Service (USPS) will be
used if electronic mail is not acceptable.
Section 5. All regular meetings will be held in Arlington
County, Virginia, and at such location which will afford no cost to the
Club or its members unless facilities are not available; at which time,
all members will receive such notice by electronic mail or USPS.
Section 6. At all meetings, both regular and special, where a
vote is required and a quorum, as set forth in the Constitution or
these By-Laws, is not present, such business that comes before the
Membership will be deferred until the next regular meeting and all
members will be notified by electronic mail or USPS again of such
business requiring a quorum and that same business will be transacted
upon by the majority of those members present.
Section 7. The casting of all votes for both regular and
special meetings will be done in person except when an electronic mail
or USPS ballot is authorized. No proxy votes will be allowed.
Article V - Special Meetings.
Section 1. By majority vote of those members present, the
Club may call a special meeting for any reason whatsoever.
Section 2. Should a special meeting be called for the purpose
of conducting specific business or for voting on a specific issue,
then, all members shall be notified of such business and a quorum must
be present in order to conduct such business or casting such vote.
Section 3. Should a special meeting be called for the purpose
of entertainment or education, whether in Arlington County, Virginia or
not, then all members shall be notified by electronic mail or USPS but
a quorum is not required.
Article VI - Officers
Section 1. The Officers of the Club shall be a President, a
Vice-President, a Secretary, a Treasurer, and an Activities Chairman,
each of whom shall be elected by a majority vote of the Membership for
a term of one (1) year. Any two or more offices may be held by the
same person except the offices of President and Secretary.
Section 2. Any Officer may be removed from office if the best
interest of the Club is served thereby, provided that due notice has
been given to the Membership as provided in Article IV, Section 6 of
Section 3. A vacancy in any office will be filled at the next
regular meeting by a majority vote of these members present provided,
however, that due notice of such vacancy has been mailed to all members.
Section 4. The President shall be the principal executive
officer in the Club and shall, when present, preside at all meetings,
sign, with the Secretary, all applications for Membership, certificates
of Membership and any other documents authorized by vote of the
Section 5. In the absence of the President or in the event
that the President is unable or refuses to act, then the Vice President
shall perform all duties of the President.
Section 6. In the absence of the President and the Vice-
President, then the duties as set forth in Section 4 of this Article
shall be performed by the next officer in order as set forth in Section
1 of this Article.
Section 7. The Secretary shall;
(a) be responsible for keeping the minutes of all meetings;
(b) see that all notices are duly given in accordance with these Bylaws;
(c) sign with the President or the Vice-President all documents as
authorized by the Membership;
(d) be custodian of all Club records including the roll of active
(e) provide a current list of all active members and a copy of Robert's
Rules of Order at all meetings both regular and special and act as Club
(f) in general, perform all duties incident to the office of Secretary
and such other duties as from time to time may be assigned by the
Section 8. The Treasurer shall;
(a) have charge and custody of, and be responsible for, all funds of the
(b) receive and give receipts for moneys due and payable to the Club
from any source whatsoever and deposit all such moneys in the name of
the Club in such Bank or Depositories as may from time to time be
(c) keep sufficient records so as to account for all funds as accounts
(d) in general, perform all duties incident to the office of Treasurer
and such other duties as may from time to time be assigned by the
Section 9. The Activities Chairman shall;
(a) organize and generally provide interesting, educational and
informative programs for Membership meetings;
(b) provide ideas for special programs designed for fund raising,
Community Welfare and Club publicity;
(c) organize special groups from within the Membership to provide the
required help to accomplish all of those duties relating to the above
(d) in general, perform all duties incident to the office of Activities
Chairman and such other duties as may from time to time be assigned by
Article VII - Contracts, Purchases, Checks and Deposits
Section 1. By majority vote of these members present, any
member(s) may be authorized to enter into any contract or execute and
deliver any instrument in the name of the Club and such authority shall
be confined to a specific instance.
Section 2. All purchases of equipment or services shall be in
the name of the Club and must first be approved by a majority vote of
these members present should the total expenditure, including
installment payments, exceed Twenty Dollars ($20.00).
Section 3. All loans, installment purchases or contracts for
services or equipment made in the name of the Club must first be
approved by a majority vote of these members present.
Section 4. Funds of the Club not otherwise employed shall be
deposited in the name of the Club except that the Treasurer may retain
and be responsible for a cash fund not to exceed Ten Dollars ($10.00).
Article VIII - Dissolution of the Club
Section 1. In the event that the Club should become inactive,
then the Officers and all members available may, by majority vote of
those members present, elect to dissolve the Club.
Section 2. Should such an event take place, then, after all
accounts payable have been satisfied, all funds, property and assets
owned by the Club shall be relinquished to the Foundation for Amateur
Radio, Washington, DC., or some similar organization and the Club shall
cease to exist.
ADOPTED this Eighteenth day of November, 2003 by a majority
vote of those members present as witnessed by the signatures of the
President and the Secretary of The Arlington Amateur Radio Club.
Henry J. Reed